Project Coordinator and Executive Assistant

Anticipated Start Date: Immediately

This position will administer and organize all types of projects, from simple activities to more complex plans. This role will report to the Chief Executive officer but will work with project managers and team members within the organization.

QUALIFICATIONS

  • Proven work experience 5+ years as a Project Coordinator or similar role 
  • Strong working knowledge of Microsoft Project and Microsoft Planner 
  • Experience in project management, concept to delivery 
  • Hands-on experience with project management tools (e.g. Basecamp or Trello) 
  • Ability to prepare and interpret flowcharts, schedules and step-by-step action plans 
  • BSc in Business Administration or related field 
  • Solid organizational skills, including multitasking and time-management 
  • PMP / PRINCE2 certification is a plus 
  • Strong client-facing and teamwork skills 
  • Strong risk management and quality assurance control skills 

RESPONSIBILITIES

  • Coordinate project management activities, resources, equipment and information 
  • Oversee project procurement management 
  • Break projects into doable actions and set timeframes • Monitor project progress and handle any issues that arise 
  • Liaise with clients to identify and define requirements, scope and objectives 
  • Act as the point of contact and communicate project status to all participants 
  • Assign tasks to internal teams and assist with schedule management 
  • Work with the Project Manager to eliminate blockers 
  • Make sure that clients’ needs are met as projects evolve 
  • Use tools to monitor working hours, plans and expenditures 
  • Help prepare budgets, analyze risks and opportunities 
  • Issue all appropriate legal paperwork (e.g. contracts and terms of agreement) 
  • Create and maintain comprehensive project documentation, plans and reports 
  • Ensure standards and requirements are met through conducting quality assurance tests 

HOW TO APPLY

To apply, please forward your cover letter and CV, detailing your experience and qualifications with the subject line “Project Coordinator and Executive Assistant”, to info@grapheneenterprise.ca